5 Tips to Elevate Your Procurement Function’s Digital Transformation Journey

April 7, 2021

Kerrie Kennedy

Given the multitude of challenges that procurement professionals have faced with frustrating regularity in recent times, now more so than ever teams have to be ready to expect the unexpected in the industry. In dealing with the current crisis, the most successful organizations to emerge at the other end will likely be those that moved quickly to digitize much of their procurement operations and provide employees with the right technology and tools to reduce their current workloads while preparing for the disruptions that are as of yet to come. 

While it’s difficult to pinpoint the trajectory that procurement’s digital transformation will have to take to help organizations survive or even flourish during these rapidly evolving times, one thing that’s for certain is the next stage in the journey is looking increasingly towards best-of-breed solutions. According to 2021 research from Procurement Leaders, 48% of respondents to a survey who currently operate with a single-suite model are aspiring towards a best-of-breed approach, with interest in the adoption of these systems having increased markedly in the past two years.

As Procurement Leaders points out, this shift does not necessarily mean that suite providers will no longer be an integral part of the organizational ecosystem in procurement’s future roadmap. But even with the growing appeal of new solution providers, according to industry experts speaking during Vizibl’s Collaborate 2021 virtual summit, procurement’s digital transformation still has some way to go, having been hindered by lagging adoption, company cultures that don’t fully embrace transformation and an overload of data for teams to sift through.

Oftentimes, small but significant steps can be key to elevating organizations’ procurement functions into the next stage of their digital transformation. Here are five takeaways from a discussion during the Vizibl session ‘The Procurement Tech Stack’, which featured Keelvar’s Founder & CEO, Alan Holland, as a panelist:

Vizibl Conference 2021

  1. Diverse Toolsets Can Help Meet Diverse Objectives

Just over a decade ago, full suite providers were strongly advocated as the go-to solution provider for the problems facing procurement teams on a regular basis, and as such, businesses tended to choose and stick with just one. But in reality, the panelists explained, many providers failed to deliver on that promise. Today, the niche innovation that’s needed to solve modern procurement problems is being captured by the “new kind of players” on the market. 

According to panelists, within businesses that have spent several years deploying heavy, multimillion-dollar ERP systems, many practitioners are now at the point where they’re asking themselves: “Am I going to have to spend more millions of dollars to keep upgrading this system, and am I getting the return / the insights / the data-quality I need to drive my business forward?”

When coupled with the growth in the number of cloud-based solution providers and increasing availability to integrate via APIs, it’s become much more possible for organizations to operate an ecosystem of best-of-breed solutions at a reasonable cost rather than paying the operational costs for just one provider. 

  1. Focus on The Processes That Extract The Most Value

On the other side of the digital transformation coin, a side effect of the increased levels of technological innovation within the space has been a growing sense that there now exists “more solutions than problems”. This, according to panelists, has led organizations to struggle to decide which problems they should prioritize and which solutions to pilot at scale.

To alleviate some of this confusion, panelists suggested companies should examine their past processes to identify where they have extracted the most value, simplify what they are trying to get done (“is it to increase savings? Boost sustainability practices?”)  and then “get curious” about some of the new technologies that could really propel their business forward.

  1. Data Is A Tremendous Resource… If Used Effectively

Along with a multitude of new solution providers, some pressing questions around the ever-increasing burden of data bearing down on procurement teams have also emerged.

The panel said that while having a flood of different sources of data -- from sustainability to benchmarking and various other dimensions relevant to decision-making -- can actually help businesses, there hasn't been a proportionate increase in the ability to reason at scale about this flood.

“How you deal with that effectively and how you marry those trade-offs to your corporate policies and objectives; that's the crux of the challenge for many businesses now,” explained Keelvar’s Alan Holland.

He pointed out that while it would be unfair to man individuals with gigabytes of data across varying business dimensions to pick through, this is where Intelligent Automation comes in. For example, when a business is deciding which suppliers to contract with and has access to granular data on supplier performance in relation to CO2 emissions, as well as rates, by using Keelvar’s sourcing optimization products they can automate reasoning about how to assess trade-offs and bias in favor of one dimension over another.

  1. Company Culture is Critical to the Success or Failure of Technology

If data is “the new oil” when gathered and processed correctly, then the digitization of procurement means it has the potential to have a staggering impact on a company’s competitive advantage. But in the view of some panelists, if an organization’s culture doesn’t embrace the new technology being implemented and it doesn’t get buy-in from the teams expected to use the tool, then it is “doomed to fail”.

Education about the value that a new solution will bring -- not only to the organization but to the employees themselves  -- is a factor that is sometimes overlooked or miscommunicated, leading to concerns that adoption of technology such as Artificial Intelligence will eventually equate to lost jobs for procurement teams rather than affording them more time to focus on creative tasks and strategic functions.

According to the panelists, in order to drive a buy-in mindset when adopting a new technology:

  • Explain where the organization is going;
  • How it’s going to get there;
  • The employees’ involvement in that project;
  • And (most importantly) how is this new technology going to positively impact them

  1. Consider The Benefits That Using AI & Automation Tools Could Bring

While research from Deloitte (2020) suggests that intelligent automation tools and techniques have yet to be used to their fullest potential in part due to adoption problems, the next generation of up-and-coming procurement leaders in the workforce is increasingly rejecting old applications and systems and pushing the business case for modern, user-friendly tools.

And although AI and Machine Learning will not be the “silver bullet” to solve every problem in procurement, it has been shown to be hugely complementary to human worker capabilities; in some instances, Keelvar customer’s have reported time and productivity savings of up to 93% using our automation solutions for ocean freight.

For the panel, this shift within the space towards automation should be seen as a positive step. Not only will it lead to the automation of mundane and routine tasks, reduce risk in negotiations and increase cost savings, but it will also allow organizations to tap into the transformative time-saving potential of AI which can operate and react around the clock 24/7 to supply chains challenges: even the ones that procurement teams aren’t expecting yet.

As a best-of-breed provider of a modern sourcing optimization and intelligent automation platform, our resources are not diluted across an expansive suite of offerings. Contact Keelvar today to find out how our products can streamline your sourcing processes so you can be more responsive to growing complexity and unpredictability.

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