Automated tactical and tail sourcing that saves time

Keelvar’s Autonomous Sourcing removes the manual work from frequent, low-value purchases. Save time and increase governance with Agents that execute best-practice sourcing for you.

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Extend your reach with autonomous sourcing

Automate 100% of the tender process

Bring more spend under governance

Increase competitive bidding for smaller buys

Extend sourcing best-practice to the entire business

Why use Autonomous Sourcing?

Automate low-value, high-volume, repetitive sourcing tasks. This reduces manual workload for requesters and buyers alike, giving procurement improved governance and visibility into all spend and freeing teams to lead with strategy, not admin.

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Automate the sourcing of tactical and tail spend

Remove manual sourcing of lower value spot buys

Automate 100% of the tender process with AI sourcing agents. Intake, event creation, supplier selection, bid collection, analysis and award can all be executed without human intervention.

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Drive savings by ensuring competitive bidding

Autonomous Sourcing agents automatically run multi-round events where needed so you can meet your objectives and reach the best sourcing outcome even in markets where relying on historical data is risky.

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Integrate your agents into any upstream or downstream systems

Configure your agents to leverage all your data and drive exponential value from your tech stack. Each individual agent can be set up to completely cut out manual requests with integrations that automatically trigger sourcing requests – or not.

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Empower business users to source like experts

GenAI in the right places allows end users to easily source what they need by creating a request using natural language. No training needed. No more rogue spend, and more visibility and control for you.

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See Autonomous Sourcing in action with a live demo

Customers paving the way for AI and automation with Autonomous Sourcing

Autonomous Sourcing highlights

Remove 100% of workload

Automate the tender process for lower value or urgent spend and free your sourcing team to focus on strategic work.

Automate sourcing for any category

Easily configure custom built agents for any category based on its specific requirements.

Create once, use often

Once built, each agent can be used again and again, ensuring best practice is applied throughout the business.

Improve compliance

Agents are custom-built for each category, so approvals can be set as needed and remain with the sourcing team to ensure proper controls.

Autonomous Sourcing features

Intake
Supplier selection
Event creation
Communication
Award
Reporting

A user-friendly interface tailored for requesters  

Keelvar's AI Agent (affectionately called Kai) enables users to create requests using general descriptions of what they want to source. It utilizes AI to recommend suitable automation based on the input provided, helps requesters easily search for what they need and automatically populates all the information need to start the automated event.

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Automatic supplier selection

The sourcing agent automatically selects the suppliers that should participate in the sourcing event.

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The agent creates the sourcing event

Once approved, the sourcing agent automatically creates the bid sheet and any questions needed.

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Automated supplier communication

The agent sends invites to the suppliers, monitors the activity and reminds suppliers as necessary.

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Auto- or manual award

The agent automatically recommends award based on suppliers bids.

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A visual dashboard gives a complete view

Keelvar Autonomous Sourcing features a dashboard with rich reporting and supports export of data to your system of choice.

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How to create an automated sourcing agent?

Intake design
Workflow building
Integration

Outline the information needed to initiate a sourcing request. Intake can either be completed manually via a form, or fully automated and triggered via any upstream system.

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Design the steps in the workflow with our self-service drag and drop Workflow Builder. The workflow can be fully automated or you may want to add approval or conditional steps depending on certain criteria e.g. if spend is above a certain amount.

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Seamlessly integrate with any upstream and downstream systems via API to ensure all systems are connected and data flows easily.

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SELF-SERVICE, NO CODE WORKFLOW ORCHESTRATION

Build and launch automated workflows in minutes

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Driving better sourcing outcomes for every industry and category

93%

tasks automated in manufacturing

6000

events automated in food & beverage

750+

fewer calls to procurement in Direct Materials

10,000+

hours saved in technology

Success stories
What our customers say about us

More Stories

“We've been using Keelvar since 2019 and currently have three different bots for three different categories. They are highly utilized with very happy users. There are two major things we look for and get with Keelvar. The first is usability and the ease of use for our users to initiate sourcing events. The second is to report, capture and track the data that comes out afterwards.”

Swaroopa Sahu, Senior Digitalization Specialist, Siemens

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“We’ve got this awesome Optimizer that we use to run large scale, complex sourcing events. But then we’ve also got the autonomous sourcing piece of it now, which is built onto the Optimizer, so you don’t even have to train the teams to use it. You now have a bot do all the work of building and creating the events for you.” 

Sam de Frates, Vice President, Commercial – Europe, CIS & Turkey, Mars

More stories

“As one of the early adopters of Keelvar’s AI sourcing solution, I can honestly say it’s been groundbreaking for us in the Coca-Cola system. We now have a structured digital solution to manage all our “Off Tender” requests, removing 100s of emails from our inboxes on a weekly basis.”

Alan Smith, Procurement Director - Global Logistics (CEPG), Coca-Cola

Autonomous Sourcing resources

Keelvar's Voices of Sourcing Survey 2025

Market research report of leading global CPOs

report

Keelvar Autonomous Sourcing datasheet

Extend sourcing excellence with automation

datasheet

Siemens discuss the benefits of sourcing bots

Watch the video

VIDEO

Achieve sourcing excellence across strategic, tactical and tail spend

A how to guide on scaling sourcing excellence

EBOOK

Sourcing Optimization

Optimize strategic spend to save time and cost.

Talk to a sourcing expert

Adopt the right solution and strategy for your needs

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