Sourcing automation: best practices extended to the entire business

Self-service, autonomous sourcing workflows for tactical and tail spend. Plugged into the same powerful optimization engine sourcing experts use for strategic events.

Extend your reach with autonomous sourcing

Automate up to 90% of workload

Empower business users to negotiate directly with suppliers

Increase competition for smaller buys

Extend sourcing best practice to the entire business

Automatic sourcing for tactical and tail spend

Empower business users to source like experts

Allow business users to source directly from approved suppliers for urgent needs. Business users can easily launch a sourcing event for suppliers to bid. No training required.

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Let the bot automate the sourcing workflow

Once a request is approved the bot does the rest. It creates the RFQ, selects and invites suppliers, evaluates responses and recommends the award scenario.

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Drive savings by ensuring competitive bidding

Keelvar Autonomous Sourcing ensures all purchases go through a competitive bidding process. This ensures you pay the best possible prices even in volatile markets where relying on historical data can be risky.

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Improve sourcing compliance

Sourcing bots gives complete visibility and audit trails for spend categories you previously had no control over. Approval steps can be included as needed for each category and remain with procurement.

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Customers extending their reach with Autonomous Sourcing

Autonomous Sourcing highlights

Remove 90% of workload

Automate the sourcing process for lower value and urgent spend and free your sourcing team to focus on strategic work.

Create bots for any category

Easily create custom built bots for any category based on it's specific requirements with Keelvar's no-code bot builder.

Create once, use often

Once built, the bots can be used again and again ensuring best practice is applied throughout the business.

Improve compliance

Because the bots are custom built per category, approvals can be set as needed and remain with the sourcing team to ensure proper controls.

Autonomous Sourcing features

Increase usage with easy-to-use intake forms

End users can launch events by completing simple intake forms that require all the necessary information for suppliers to bid. No more, no less.

Automatic supplier selection

The bot automatically selects the suppliers that should participate in the sourcing event.

The bot creates the sourcing event

Once approved, the bot automatically creates the bid sheet and any questions needed.

Automated supplier communication

The bot sends invites to the suppliers, monitors the activity and reminds suppliers as necessary.

Recommended award

The bot automatically recommends award based on suppliers bids.

A visual dashboard gives a complete view

Keelvar Autonomous Sourcing features a dashboard with rich reporting and supports export of data to your system of choice.

Driving better sourcing outcomes for every industry and category


tasks automated in manufacturing


events automated in food & beverage


fewer calls to procurement in Direct Materials


hours saved in technology

Success stories
What our customers say about us

“We've been using Keelvar since 2019 and currently have three different bots for three different categories. They are highly utilized with very happy users. There are two major things we look for and get with Keelvar. The first is usability and the ease of use for our users to initiate sourcing events. The second is to report, capture and track the data that comes out afterwards.”

Swaroopa Sahu, Senior Digitalization Specialist, Siemens

“We’ve got this awesome Optimizer that we use to run large scale, complex sourcing events. But then we’ve also got the autonomous sourcing piece of it now, which is built onto the Optimizer, so you don’t even have to train the teams to use it. You now have a bot do all the work of building and creating the events for you.” 

Sam de Frates, Vice President, Commercial – Europe, CIS & Turkey, Mars

“As one of the early adopters of Keelvar’s AI sourcing solution, I can honestly say it’s been groundbreaking for us in the Coca-Cola system. We now have a structured digital solution to manage all our “Off Tender” requests, removing 100s of emails from our inboxes on a weekly basis.”

Alan Smith, Procurement Director - Global Logistics (CEPG), Coca-Cola

Autonomous Sourcing resources

Sourcing Optimization

Optimize strategic spend to save time and cost.

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