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Indirect Sourcing Optimization and Automation

Optimization easily benefits wide-ranging indirect spend categories.

The category of indirect materials and services is massively diverse in its needs.  From professional services to MRO and equipment, many of these areas are ripe for optimization to find new savings and quality improvements.

With a focus on usability, adoption, and scale, Keelvar helps optimization touch more spends than ever before.

Every mid- to large-sized business procures goods and services that do not directly go into the manufacture, packing, or distribution of a product. These indirect spend sub-categories cover many areas and may not be as well managed as procurement would like. Some indirect spends are incredibly simple in making the supplier choice, while others can be highly complex and can benefit greatly from a strategic sourcing process.

Keelvar’s easy-to-use sourcing optimization and automation features deliver the flexibility to get more indirect and tail spends under management, competitively sourced, and de-risked.

Indirect Spends Optimized With Keelvar

Keelvar helps buyers of direct materials make optimal decisions and mitigate supply chain risk, given a range of category-driven price and non-price inputs, including:

MRO (Maintenance, Repair, Operations)

Marketing and advertising services

Professional services: Legal, finance, HR, travel

Office supplies and equipment

IT and telecom equipment and services

Uniforms, PPE, and other personnel supplies

Facility care services: janitorial, landscaping, waste removal

Security equipment and services

Construction, Engineering, HVAC

Contingent Labor



Utilities and energy and more

Why Keelvar for Indirect Materials and Services Procurement?

Our unique advantages for optimizing and automating sourcing in those categories include:

Scalability to handle smaller bids to large-scale RFPs with 100s of SKUs, 10K+ suppliers, and 1 million+ bid data points.

Optimization features and usability get more spends and sourcing decisions under management.

A supplier-friendly flexible bidding experience improves price compression, creative offers, and quality.

Indirect Materials and Services Sourcing Complexities

Keelvar helps a range of buyer skill levels make optimal decisions given the diverse price and non-price characteristics of these indirect spends, including:

Localized suppliers and geographic coverage

Minimum or maximum suppliers

Incumbency preferences or weighting

Other stakeholder preferences


Lead times

Alternative offers to specifications

Volume, tiered, or bundled discounts

Variable or added fees

Detailed pricing breakdowns

Geographic price differences

Sustainable and Corporate Social Responsibility (CSR) sourcing factors

Minimum order quantities

Contract and payment term options

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Indirect Sourcing Optimization & Automation

Ease of event creation from the upload of existing

RFPs/bid sheets

Speed in launching mini-RFPs and auctions

Ease of event lifecycle management and auto-piloting

Flexible bid data collection

Supplier bid data validation

Supplier traffic light feedback

Flexible, robust cost modeling

Ease of reviewing bids and comparison of award scenarios

More Indirect Sourcing Resources

See for yourself how sourcing optimization may help across your many categories of Indirect materials and services strategic sourcing. Request a custom demo:
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